Privacy Policy

Effective Date: 07/19/2023

At the Oregon Ki Society, we are dedicated to protecting the privacy and personal information of all individuals, including children, who participate in our programs. This privacy policy explains how we collect, use, disclose, and safeguard the personal data we obtain from individuals who interact with our website and in person programs. We comply with applicable data protection laws and regulations to ensure the security and confidentiality of information. By using our website and providing us with personal data, you agree to the terms described in this policy.

Information We Collect:

When you visit our website or a physical location, we may collect the following types of personal information:

Contact information, such as your name, email address, phone number, and mailing address, when you voluntarily provide it through contact forms or subscription forms.
Date of birth, age, and gender.
Medical information and emergency contact details to ensure the safety and well-being of participants during training sessions.
Consent forms, waivers, and other relevant documents necessary for participation.
Photographs, videos, or testimonials captured during classes or events, with appropriate consent where required.
Communication preferences, such as your consent to receive program updates, newsletters, or promotional materials.
Any other information you voluntarily provide to us in connection with your participation in our programs.
Technical information, including your IP address, browser type, operating system, and device identifiers when you access our website.
Usage information, such as pages visited, links clicked, and time spent on our website, collected through cookies and similar technologies.
Any other information you voluntarily provide to us when contacting us or interacting with our website.

Use of Personal Information:

We may use personal information for the following purposes:

To facilitate your and/or your child's participation in our programs, including class registration, scheduling, and communication.
To ensure the safety and well-being of participants by maintaining medical information and emergency contact details.
To communicate with you and provide updates regarding program schedules, events, promotions, and relevant information.
To assess the progress and development of participants and provide appropriate feedback or recommendations.
To obtain necessary consents and permissions for photography, video recording, or testimonials, with the option to opt-out where applicable.
To comply with applicable laws, regulations, and legal obligations.
To respond to your inquiries, provide customer support, and fulfill your requests for information.
To send you newsletters, updates, and marketing materials, if you have provided your consent.
To improve our website, analyze trends, and understand how visitors interact with our content.
To detect and prevent fraudulent or unauthorized activities.
To comply with applicable laws, regulations, and legal obligations.

Disclosure of Personal Information:

We may share personal information with the following entities for the purposes described in this privacy policy:

Authorized instructors and staff members who need access to personal information for program administration, safety, and communication purposes.
Trusted third-party service providers who assist us in delivering our services, such as email service providers, IT support, or payment processors.
Affiliated organizations or partners involved in organizing events, seminars, or demonstrations related to the Oregon Ki Society, subject to your consent where required by law.
Law enforcement agencies, regulators, or government authorities if we are legally obligated to disclose personal information or to protect our rights, property, or safety.

Cookies and Tracking Technologies:

We may use cookies, web beacons, and other tracking technologies to collect information about your browsing behavior on our website. These technologies help us understand how visitors use our website, improve user experience, and deliver personalized content. You have the option to disable cookies through your browser settings, but please note that some features of the website may be affected.

Third-Party Links and Services:

Our website may contain links to third-party websites or services. Please be aware that we are not responsible for the privacy practices or content of those third parties. We encourage you to review the privacy policies of those websites or services before providing any personal information.

Data Security:

We implement appropriate technical and organizational measures to protect personal data from unauthorized access, disclosure, alteration, or destruction. We restrict access to personal information only to authorized personnel who need to process it for the purposes described in this policy. However, please note that no data transmission or storage method is 100% secure, and we cannot guarantee absolute security.

Data Retention:

We will retain personal information only for as long as necessary to fulfill the purposes outlined in this privacy policy or as required by law. We will securely delete or anonymize personal data when it is no longer needed.

Parental Rights:

For participants under the age of 16, we require parental or guardian consent for the collection, use, and disclosure of personal information. Parents or legal guardians have the right to access, rectify, or delete personal data of their child, as well as the right to object to or restrict the processing of such data. If you wish to exercise these rights or have any inquiries regarding your child's personal information, please contact us using the details provided below.

Updates to the Privacy Policy:

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We encourage you to review this policy periodically to stay informed about how we handle personal information.

Contact Us:

If you have any questions, concerns, or requests regarding this privacy policy or our privacy practices, please contact us at:

Email address:
info@oregonki.org
Postal address:
Oregon Ki Society
P.O. Box 2143
Lake Oswego, OR 97035

We will aim to respond to your inquiries in a timely manner.

Thank you for entrusting your personal information and your child's personal information to the Oregon Ki Society. We are committed to protecting your privacy and providing a safe and nurturing environment for participants of all ages.

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